Access Cass County Clerk Records

Cass County Clerk Contact

The Cass County Clerk of the Circuit Court is the unified court-record custodian for the Cass County Circuit Court and Cass County Superior Courts I and II. The office is led by Clerk Destry Richey and is located in the Cass County Government Building. Indiana describes the clerk as the officer who handles the clerical part of court business, keeps the court seal, receives and disburses court money, and maintains the official court record as directed by judges.

That role is broader than copy service. The Clerk enters orders and judgments, keeps the Record of Judgments and Orders, files case papers, issues process when a court orders it, certifies copies, helps with marriage licenses, supports probate and will records, and handles child-support payment histories. The Clerk does not decide cases or give legal advice.

The official Cass County Clerk page shows the Clerk's office location, hours, payment rules, court-cost payment links, and staff assignments.

This office page is the best starting point for Cass County Clerk of the Circuit Court records that need an official local copy or payment instruction.

Cass County Clerk Duties

The Clerk's own duty page is unusually detailed. It explains that Indiana's Constitution creates the Clerk of the Circuit Court and that state law provides for a clerk in each county. The term is four years, with an eight-year service limit in any twelve-year period. In Cass County, the Clerk is the practical records counter for Circuit and Superior Court files, even when a person first finds case data in MyCase.

The Clerk's court-record duties include both public access and internal court administration. A person may ask for a certified order, judgment, divorce decree, estate filing, or marriage-license copy. The same office also receives filings, tracks money, and prepares papers needed for transfer or appeal.

• Custodian of court records and the court seal for Cass County Circuit and Superior Courts.
• Attests judges' signatures and furnishes certified copies when required by law.
• Keeps judgment records, dockets, fee registers, and court receipt and disbursement records.
• Issues warrants, writs, process, and other court papers when directed by court order.
• Maintains will, trust, estate, adoption, and probate-related records handled through the court system.
• Receives and disburses child-support money and provides child-support payment histories with picture ID.

The Cass County Clerk about page gives the local duty list and explains why the Clerk's seal matters on official court copies.

Those duties explain why a Cass County Clerk of the Circuit Court records request may involve both a case number and a copy-certification need.

Request Certified Cass Copies

A certified copy is a copy issued by the Clerk with official certification. It is often needed for a divorce decree, judgment, probate order, estate document, name-change record, or a court filing that must be shown to another agency. MyCase can show public case information, but the Indiana courts warn that online data is not the official court record. Official copies come from the court that maintains the record.

1. Search Indiana MyCase first if the case number, party name, citation number, court, or filing date is unknown.
2. Identify the exact document needed, such as decree, order, judgment, letters, charging information, disposition, or certified marriage-license copy.
3. Call the Clerk at 574-753-7740 or visit Room 407 to confirm copy availability, total pages, certification need, and accepted request method.
4. Pay with an accepted method. Cass County states that personal checks are not allowed.
5. Expect document requests to be filled first come, first served, subject to backlog.
6. For documents missing online, confidential records, transcripts, or role-based access, ask the Clerk which court or court reporter must handle the next step.

Note: The Clerk page says any document request depends on backlog, so urgent certified copies should be requested as early as possible.

Cass Records Request Details

No county court-record request PDF with a fixed field list was located in the official Cass County sources. That means a practical written request should give the Clerk enough information to find the file, price the copy, and determine whether the record can be released. For Cass County Clerk of the Circuit Court records, the case number is the cleanest identifier, but a party-name search can work if enough detail is supplied.

The Indiana court request guidance says records not available online should be requested from the Clerk in the county where the case was heard. For Cass County, that points back to the Clerk of the Circuit Court for Circuit and Superior Court files.

Cass County Clerk Fees

Cass County publishes several court filing and copy fees on the Clerk's fines and fees page. The same page also states payment limits and special rules for bonds, court costs, and service of process. Personal checks are not accepted. Listed payment types include certified checks, cashier's checks, credit cards, and cash. Online payment is available for some civil, traffic, ordinance, criminal-cost, and fine categories, but online payments have a nominal service fee and cannot be used for child support.

The Cass County Clerk fines and fees page is the source for local filing fees, copy fees, marriage-license fees, and service-of-process costs.

The local fee page is especially important because copy costs, filing costs, and payment restrictions affect nearly every Cass County Clerk of the Circuit Court records request.

Cass Clerk Forms and Payments

The Clerk's legal services and forms page points users to common state and local self-help resources. It includes civil forms, protective-order material, traffic resources, expungement forms, divorce forms, motor-vehicle-title help, and small-estate affidavit resources. Mandatory e-filing applies to case initiations and later filings, so many court-file users will work through Indiana's e-filing process rather than paper filing at the counter.

Service of process has a local copy rule. The Cass Clerk page states that the Sheriff's Department asks for two copies of everything plus one copy of the front of the complaint or summons. The Clerk collects the $28 sheriff service fee under Indiana Code 33-37-5-15, and a separate $28 fee applies for post-judgment service.

The Cass Clerk legal services and forms page collects the form links most relevant to court users.

Those form links help distinguish a copy request from a new filing, which matters because the Clerk can accept filings but cannot give legal advice.

Cass Clerk Access Rules

Cass County court records are shaped by Indiana public-record law and court-record rules. The Indiana Access to Public Records Act makes many public-agency records open for inspection and copying unless an exception applies. Court records also follow Indiana Administrative Rule 9 and the Rules on Access to Court Records, which decide what is public at the courthouse, what is remote, what must be redacted, and what is excluded.

Common limits include juvenile records, adoption files, mental health proceedings, sealed or expunged records, protected addresses, Social Security numbers, financial-account data, and documents filed in camera. A case may be visible in MyCase while some documents are not available to the public online. In those situations, the Clerk can explain the local access route, but the Clerk still must follow Rule 9 and any court order.

The Indiana Code Title 33 source includes the fee statute cited by the Clerk for sheriff service of process.

State fee law supports the local service fee listed by Cass County, while access rules decide whether a requested record can be released.

The Indiana Code Title 5 source is the official source for the Access to Public Records Act.

APRA supports public access in Indiana, but Cass County court-record copies still pass through the court-specific limits that govern judicial records.